Williston Recreation & Parks, VT
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Camp Registration, Payment Options & Cancellation Info


CAMP REGISTRATION POLICIES & PROCEDURES
  • Registrations are accepted for all camps online or in person (registrations are not accepted over the phone).
  • In-person registrations need to have created a household account on the Rec. website before coming in.
  • Registrations are accepted on a first-come, first-served basis. Some camps have limited enrollment, so early registration is encouraged.  
  • Registration on the Rec. website can be paid online or offline:  (credit cards are not accepted at the office).
  • Online payment is with a credit card.
  • Offline payment is with check or cash, which has to be dropped off at the Department or use of the drop box at the back entrance to Town Hall Building- 7900 Williston Rd.    
NOTE: If you choose the Offline Option- payment needs to be made immediately after you place the registration, as your child is not enrolled in camps until full payment or the deposits are received and processed, which means the camp or session could fill before your child is enrolled. 
NOTE: Camp registrations must be paid in full at the time of registration after the second Friday of June for the remainder of the summer.
NOTE: No registrations are accepted after the 1st day of an Enrichment Camp or after the first day of a session for the Day Camps.

Day Camps Registration Deadlines
  • Online Payment Option- with a credit card, is open until midnight Sunday of each week, for the next week’s camp session.
  • Offline Payment Option- closes online on the Second Friday of June, so all registrations, with a check or cash payment, must be done at the Rec. Office and is open until 4:00 pm Friday of each week, for the next week’s camp session.
Enrichment Camps Registration Deadlines
   1st Deadline for Enrichment Camps- The First Friday in June
This deadline is used to determine if the Enrichment Camps- Sports, Specialty & Technology- have met the minimum number required to be offered.  The instructors are notified on this date of their numbers and can choose to cancel or offer their camp.  Participants of any camps canceled will be contacted the following week and offered a transfer to a different camp or a full refund.  This deadline is done so families can find other opportunities for their children if an Enrichment Camp is canceled.
   2nd Deadline for Enrichment Camps
Registration for all Enrichment Camps closes the Thursday before the start date of each camp. Fridays are for preparing lists for the next week of camps.  Online Payment Option- with a credit card, is open until midnight Thursday of each week, for the next week’s camps.  Offline Payment Option- closes online on the Second Friday of June, so all registrations, with a check or cash payment, must be done at the Rec. Office before 4:00 pm Thursday of each week, for the next week’s camps.

CAMP DEPOSITS & PAYMENTS
   This Policy is specific to all Summer Camps
  • If using the Online Payment Option, you must pay in full at the time of registration with a credit card.  A processing fee of 3.5% + $0.10 at the end of your transaction on the total balance.  Processing Fees are non-refundable.  (The Rec. Dept. does not receive or handle these fees).  The benefit of this option is your child is enrolled in the camps that you choose, and your payment is done.
  • If using the Offline Payment Option, you must send in at least the $25 non-refundable deposits for each camp or sessions of camp, per child that you want to register for.  After that, you can make regular payments or pay off the remaining balance any time before the second Friday of June.  (Note- your child is not enrolled in camps until the deposits or full payment is received and processed).
  • The final balance, if any, must be paid in full on or before the Second Friday of June for your child to remain enrolled. 
  • Any registration after the Second Friday in June must be paid in full at the time of registration.  No deposits are accepted after this date.
  • Online Registration with Online Payment- Payment with a Credit Card
    • Select the programs that you want and place them into your cart.
    • Proceed to check out.
    • At the payment option choose- "Check Out Online" and pay with a credit card.
    • You will be enrolled and paid for those programs that you selected.  
    • There is a Processing Fee for the use of credit cards when paying online, an additional fee of 3.5% + $0.10 with a minimum fee of $2.00 will be charged, whichever is higher, on your total balance at the end of your transaction.  The program fees will be billed by Williston Recreation & Parks, and the processing fees will be billed by GovtPortal.  Fees are non-refundable.  The town does not collect or keep the fees.
  • Online Registration with Offline Payment- Print Form and Pay with Check/Cash
    • Select the programs that you want and place them into your cart.
    • Proceed to check out.
    • At the payment option choose- "Check Out Offline" and print off the Registration Receipt.  
    • The payment and receipt need to be brought in or use the drop box. (credit cards are not accepted at the office).  
    • Drop Box- A drop box is available for after-hour payments of programs.  The box is located at the back entrance to the Town Hall Building- 7900 Williston Rd.  Place payment and receipt in an envelope marked "Recreation".
NOTE: Using the Offline Payment Option- "Check Out Offline" does NOT enroll the person for the program(s) that were selected, until payment, check or cash, has been received and processed.  The person is not counted towards the minimum or maximum numbers for a program and may not get into the program if it fills before payment is received and processed.  Send in or drop off payment immediately.
 
CAMP CANCELLATIONS & REFUNDS
  • The Recreation Department reserves the right to cancel or consolidate any camps that do not meet the minimum participation required.
  • A full refund will be issued if the camp is canceled by the Rec. Dept.  Registered participants will be notified by email of any changes or cancellations.
 Camp Refunds:      This Policy is specific for all Summer Camps.
  • If a participant cancels out of a camp or a session Eight (8) days before the start date of that camp or session, a refund, less the $25 Non-Refundable Deposit per child, per camp, per session will be given. 
  • No refund is given if cancellation happens less than Eight (8) days before the start date of a camp or session.  Commitments have already been made to instructors.
  • If there is an outstanding balance for the household, any refund will be automatically applied to that balance and any remainder will be refunded.  Refund checks take approximately three weeks to process.
NOTE: No refund is given for disciplinary dismissal of a day or the remaining part of a session or camp.


MARKETING
  Recreation Programs are marketed on the following platforms- Recreation Website, Facebook, Front Porch Forum, Williston Observer, Monthly E-Rec Newsletter, and The School Newsletter.  The Program Guide is mailed twice a year- Fall/Winter Guide in August, Spring/Summer Guide in February


How to Begin Registration:
     1. Create an Account- If you do not have a household account with us create one now! Click Here
     2. Browse Programs- If you would like to browse program offerings- Click Here
     3. Register Now!- Log In and begin to register for programs- Click Here 





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