Williston Recreation & Parks, VT
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Camp Registration, Payment Options & Cancellation Info


Camp Registration
   Registrations are accepted for all camps online or In-Person (registrations are not accepted over the phone). In-Person registrations need to have created a household account on the Rec. website prior to coming in.   
   Registrations are accepted on a first come, first served basis. Some camps have limited enrollment, so early registration is encouraged.  
   Registration on the Rec. website can be paid online or offline:  (credit cards are not accepted at the office).  
   Online payment is with a credit card.
   Offline payment is  with check or cash, which has to be dropped off to the Department or use of the drop box at the back entrance to Town hall- 7900 Williston Rd.
  NOTE- If you choose the Offline Option- payment needs to be made immediately after you place the registration, as your child is not enrolled in camps until full payment or the deposit is received and processed, which means the camp could fill with another family who registers and pays online or who's payment comes in first.
  NOTE:
   Camp registrations must be paid in full at the time of registration after the second Friday of June for the remainder of the summer.
   No registrations are accepted after the 1st day of an Enrichment Camp or after the first day of a session for the Day Camps.

Day Camps Registration Deadlines
   Online Payment Option- with a credit card, is open until midnight Sunday of each week, for the next week’s camp session.
   Offline Payment Option- closes the Second Friday of June online, so all registrations, with a check or cash payment, must be done at the Rec. Office and is open until 4:00pm Friday of each week, for the next week’s camp session.

Enrichment Camps Registration Deadlines
   1st Deadline for Enrichment Camps- The First Friday in June
     This deadline is used to determine if the Enrichment Camps- Sports, Specialty & Technology- have meet the minimum number required to be offered.  The instructors are notified on this date of their numbers and can choose to cancel or offer their camp.  Participants of any camps cancelled will be contacted the following week and offered a transfer into a different camp or a full refund.  This deadline is done so families can find other opportunities for their children if an Enrichment Camp is cancelled.

   2nd Deadline for Enrichment Camps
     Registration for all Enrichment Camps close the Thursday prior to the start date of each camp. Fridays are for preparing lists for the next week of camps.
     Online Payment Option- with a credit card, is open until midnight Thursday of each week, for the next week’s camps.
     Offline Payment Option- closes the Second Friday of June online, so all registrations, with a check or cash payment, must be done at the Rec. Office prior to 4:00pm Thursday of each week, for the next week’s camps.

Camp Deposits & Payments    This Policy is specific for all Summer Camps
  1. If using the Online Payment Option, you must pay in full at the time of registration with a credit card.  There is a processing fee of 3.5% + $0.10 at the end of your transaction on the total balance.  Processing Fees are non-refundable.  (The Rec. Dept. does not receive or handle these fees).  The benefit of this option is your child is enrolled in the camps that you choose, and your payment is done.
  2. If using the Offline Payment Option, you must send in the $25 non-refundable deposits for each camp or sessions of camp, per child that you want to register for.  After that you can make regular payments or pay off the remaining balance any time prior to the second Friday of June.  (Note- your child is not enrolled in camps until the deposits or full payment is received and processed).
  3. The final balance, if any, must be paid in full on or before the Second Friday of June for your child to remain enrolled. 
  4. Any registration after the Second Friday in June must be paid in full at the time of registration.  No deposits are accepted after this date.
Online Registration with Online Payment- Payment with a Credit Card
   Select the programs that you want and place them into your cart.
   Proceed to check out.
   At the payment option choose- "Check Out Online" and pay with a credit card.
   You will be enrolled and paid for those programs that you selected.  
   There is a Processing Fee for use of credit cards when paying online, an additional fee of 3.5% + $0.10 with a minimum fee of $2.00 will be charged, whichever is higher, on your total balance at the end of your transaction.  The program fees will be billed by Williston Recreation & Parks, and the processing fees will be billed by GovtPortal.  Fees are non-refundable.  The town does not collect or keep the fees.

Online Registration with Offline Payment- Print Form and Pay with Check/Cash
   Select the programs that you want and place them into your cart.
   Proceed to check out.
   At the payment option choose- "Check Out Offline" and print off the Registration Receipt.  
   The payment and receipt needs to be brought in or use the drop box. (credit cards are not accepted at the office).  
Drop Box- A drop box is available for after hour payments of programs.  The box is located at the back entrance to the Town Hall Building- 7900 Williston Rd.  Place payment and receipt in an envelope marked "Recreation".

Note: Using the Offline Payment Option- "Check Out Offline" does NOT enroll the person for the program(s) that were selected, until payment, check or cash, has been received and processed.  The person is not counted towards the minimum or maximum numbers for a program and may not get into the program if it fills before payment is received and processed.  Send in or drop off payment immediately.

Camp Cancellations & Refunds
   The Recreation Department reserves the right to cancel or consolidate any camps which do not meet the minimum participation required. A full refund will be issued if the camp is cancelled by the Rec. Dept.  Registered participants will be notified by email of any changes or cancellations.
Camp Refunds:      This Policy is specific for all Summer Camps.
  1. If a participant cancels out of a camp or a session prior to Eight (8) days before the start date of that camp or session, a refund, less the $25 Non-Refundable Deposit per child, per camp, per session will be given. 
  2. No refund is given if cancellation happens less than Eight (8) days prior to the start date of a camp or session.  Commitments have already been made to instructors.
  3. If there is an outstanding balance for the household, any refund will be automatically applied to that balance and any remainder will be refunded.  Refund checks take approximately three weeks to process.
  4. NOTE: No refund is given for disciplinary dismissal of a day or the remaining part of a session or camp.
 
Online Registration & Payment Options- Click Here



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