Facility Use Policy & Fees- Click Here
Permit Applications: To be filled out and submitted to Williston Recreation & Parks
Click Here - Facilities Permit Application- (field or court rentals)
Click Here - Event Permit Application- (runs, walks, camps, tournaments, etc.)
Click Here - R.E.C. Zone Permit Application - (meetings)
Pavilion Rental- (fill out the Event Permit Application to rent the pavilion at Village Community Park)
FAQ- Pavilion- Click Here
NOTE:
1. Fields & Courts can only be reserved through the Dept. No other means or apps are accepted as a reservation.
2. An Individual, Organized Group, Business, or Organization must obtain a permit for use; without one, they do not have priority use. This consists of any individual, Organized Group, Business, or Organization that wishes to use a Williston Facility once, regularly, or wants to have scheduled days and times, and collects a fee or not.
IMPORTANT INFORMATION TO KNOW FROM THE POLICY BEFORE SUBMITTING A PERMIT APPLICATION:
Reservation Information:
Reservations must be made at least one (1) week in advance.
Fill out and submit the proper Permit Application.
The reservation time is from start to finish. (Must include set-up and clean-up times.)
(R.E.C. Zone reservations include being able to get in 15 minutes before your scheduled time and having to be out 15 minutes after your scheduled time.)
Reservations require proof of liability insurance. A Certificate of Insurance is required.
Permit holders must be present at all reserved times and have the permit with them at all times.
Portable Restrooms:
They are required at the expense of the user group of 100 or more people, or for a tournament/jamboree/event-type activity where people will be coming and going during the event.
- Groups must supply Portable Restrooms and have them removed.
- Park Restrooms must be inspected after an event by the permit holder.
- Any damage that requires repairs or extra cleaning of restrooms will be charged to the permit holder.
- The permit holder is required to notify the Department of any damage, cleaning, or restocking that is needed.
Trash Removal:
It is required at the expense of the user group of 100 or more people, or for a tournament/jamboree/event-type activity where people will be coming and going during the event.
- Groups must supply trash removal, bins, dumpsters, and hauling away trash.
- All trash and recycling must be disposed of in the bins or dumpsters that the permit holder obtained for their event.
- All trash and recycling bins in the park must be emptied by the permit holder after their event.
For Detailed Information and other requirements, stipulations & regulations, see the Facility Use Policy- use the link above.
PAYMENTS, CANCELLATIONS & RAINOUTS
Payments:
Payment must be received and processed before the first date of use on your permit.
A Certificate of Insurance must be received before the first date of use on your permit.
No permit will be granted until both have been received by the Department.
Additional charges may apply if additional security, maintenance, cleaning, or other services or staff are required.
Cancelations:
The Department reserves the right to cancel a reservation due to weather, field conditions, or in favor of a Department, Town, or Williston Schools-related business or interests, or for any unforeseen reason that the facility cannot be used.
If the Department cancels a reservation, a full refund will be issued for the date(s) that are canceled.
If a permit holder cancels a reservation, the refund will be handled as stated below.
Processing Fee: The first hourly rate of the facility rented is deducted from all refunds.
The Remaining Balance: Will be refunded up to three (3) days before the date of the reservation.
No Refund: No Refund will be given if the Dept is notified less than three (3) days before
the date of the reservation or the date to be canceled.
- If there is an outstanding balance due on the Permit Holder account, the refund will be automatically applied to the balance due, and any remainder will be refunded.
- Refund checks take approximately two to three weeks to process and mail.
Rainouts:
The Department will work with the permit holder to find a make-up date.
If a make-up date is not agreed on, a refund will be granted, minus the processing fee.
The department must be notified of a rainout within 24 hours of the rental date on the rainout occurred, or no refund will be granted.
Facility Use Fee Schedule
| Facility |
Fee |
| Fields- Soccer, Multi-Purpose (game/practice) |
$30 per hr. per Field |
| Fields*- Baseball, Softball (game/practice) |
$20 per hr. per Field |
| Courts- Tennis, Pickleball, Volleyball (game/practice or play) |
$10 per hr. per Court |
| Pavilion- Fill out the Event Permit Application |
$20 per hr. |
| R.E.C. Zone- Meetings only |
$20 per hr. |
| Events- Camps/Programs, Runs/Walks, Tournaments/Jamborees, Gatherings |
See Fee Info Below |
*Baseball/Softball Infield areas are not lined. The permit holder must provide Chalk to line the infield before use. Liner and template are provided for use.
Event Fees:
Camps/Programs, Runs/Walks, or any other type of large gathering
Non-Profit- $1 per person in attendance or registered for the event
For Profit- $5 per person in attendance or registered for the event
Facility Fee- Use of fields or courts determined from the above fees
Tournaments & Jamborees
Games- $10 per game
Facility Fee- Use of fields or courts determined from the above fees
Amenities
Electricity: Half day- $20 (1-4 hours) Full day- $40 (4-8 hours)
Water: Half day- $20 (1-4 hours) Full day- $40 (4-8 hours)
Pavilion: $20 per hr.
Maintenance- Staff- $20 per hour (if required, determined by the Director)
Vendors (food, drink, product, activity, etc.)
Vendors must fill out a Vendor Form and submit a COI for their company to the Permit Holder.
Permit Holders must submit the Vendor form and COI to the Department before the event.
No vendors are allowed until approved by the Department.
Tents
All utilities must complete a Dig Safe site visit before any tent is erected.
The process and fee for this are the responsibility of the permit holder.
1,200+ sq ft of tent space equals one or more tents; a permit must be obtained from the state of VT.